Agenda

Open Meeting

A. Accept previous minutes

B. Presidents Report - presented by Michael Moore

C. Financial Report - presented by Judy Woehl

D. Election of Officers

2 Year Positions

• President
• Reza Soufian - proposed by James McGrath
• Mike Ogilvie - proposed by David Williams
• VP / Registrar
• Phil Prata - proposed by David Williams
• Rob Lloyd - proposed by Frank Casale/Frank Mascitelli

1 Year Positions

• Social Convenor
• Colin Gold - proposed by Frank Casale/Phil Prata
• Marty Wilson - proposed by Darren Chadwick
• Club Secretary (for 1 year - as on a 2 year cycle)
• Vacant
• Communications Coordinator : Marino C - proposed by Phil Prata
• Disciplinary Committee Chair
• Rick Lane - proposed by Phil Prata
• Rob Lloyd - proposed by Rob Todd
• Equipment Manager
• Uwe Samstag-Schnock - proposed by Phil Prata
• Dave Clanachan - proposed by Marty Wilson
• Referee Coordinator : Peter Becker - proposed by Phil Prata
• Spares Board Coordinator : Kizito Odunze - proposed by Phil Prata

The club requires an official record that as an incorporated not- for-profit the members have voted to waive the need to have an annual audit.
Motion: Members approve the waiver of an audit which will be valid until the members vote otherwise.
Proposed :Darren Chadwick

F. Motions from Members:

1. Moving from 2 division to 3 divisions

Motion: Introduce three divisions (O43, O55 and O65) rather than two for the 2026 season. Individual preference will determine which division a player is placed in, thereafter each team will be balanced on a mix of age and ability, making them as equal as possible. Note: Members were polled prior to the AGM to gauge interest which resulted in over 85% voting in favour. On the basis of the 2025 applications the Kinnear division would have 6 teams and the Casciani and new third division would have 4 teams each.
Proposed By Phil Prata

2. Executive Committee Restructuring & Functioning:

Motion 2a: Restructure the Executive Committee with 7-9 members including a divisional representative from each division.
Proposed by Frank Casale

Motion 2b: To add two new Executive positions; Masters Coordinator and Sponsorship Coordinator to the existing Executive.
Proposed By Brian McLaughlin To Article 6a of the Constitution

Motion 2c: (ADD) Outside of the Annual General Meeting, the day-to-day business of the Club shall be conducted by an Executive Committee. (ADD) The Executive Committee must approve any action taken on behalf of the Club.
Proposed By Brian McLaughlin

Motion 2d: (ADD) The Executive Committee shall meet at least once a month to conduct Club business. Other meetings can be arranged at the discretion of the Executive Committee
Proposed By Brian McLaughlin

Motion 2e: (ADD) Email voting is to be used only when necessary by the Club Executive Committee and Executive Subcommittees and must include an email group discussion of an issue prior to being voted upon. Email voting is to be used only by the Executive Committee and Executive Subcommittee members.
Proposed by Brian McLaughlin

Motion 2f: (ADD) Voting by proxy shall not be permitted at the AGM, the Executive Committee or any Club Subcommittee level.
Proposed By Brian McLaughlin Amend Article 6f

Motion 2g: All committee members are responsible to the Executive Committee. (ADD) No member of the Club’s Executive Committee, including Past-President, President, Vice President/Registrar, Treasurer, Match Secretary, Secretary, Communications Coordinator, Social Convenor, Team Convenors or any other Club member can take action on behalf of the Club without prior Executive approval.
Proposed by Brian McLaughlin

3. Online voting at the AGM

Many members do not have the opportunity to attend the AGM but would still like to have their vote counted. By providing a voting system through our website this verifies that every vote is from a member and a member can only vote once. The clubs poll showed that 52% of members approved of using online voting.

Motion: Allow online voting through the club’s website at future AGMs.
Proposed by Phil Prata

4. Winter Soccer

Bringing winter indoor soccer, both regular and walking, fully into the club’s activities, such that the club books fields, takes registrations and manages the full process - set to begin in Winter 2026-7.

Motion 4a: The club will absorb indoor winter walking soccer into its activities.
Motion 4b: The club will absorb indoor winter soccer into its activities.
Proposed by John Harwood (walking soccer) and Marty Wilson (regular soccer)

5. League Format and Championship Determination

BOTSC should follow the model of the world’s leading football leagues such as the Premier League, Serie A, etc, where the team finishing first after the regular season is crowned champion.
Motion: Teams finishing top of the league at the end of a regular league season will be crowned champions.
Proposed by Franke Casale

6. Internationals:

The internationals lost their meaning a long time ago and few players now identify with the country names.

Motion 6a: Change the Internationals to the “Canada Cup” with captains choosing teams using a draft system and naming the teams themselves.
Proposed by Dave Miller

Motion 6b: Retain the current format for the Internationals but rename the teams; Canada, United Kingdom, Europe, Rest of the World.
Proposed by Franck Casale

7. Game Management:

Wearables: By-Law 8 (e).

Motion: Remove existing wording and any related Executive amendments. Replace with: “Should a member be required by his/her Health Care Provider to wear a Health Monitoring Device during play, the device must conform to the requirements of the IFAB Laws of the Game. It may not be worn in a manner that could present a danger to other participants. Recommended devices would be (for example) (1) Sports Bra (2) Chest strap (3) Upper arm strap (device reader between inner arm and chest). Pursuant to the: Laws of the Game (Law 4) under no circumstances will a Referee permit a wrist worn device.”
Proposed By Duncan Taylor

Discipline Committee

Motion: The Discipline Committee will establish a permanent position of vice chair and be enlarged to ensure good representation from all divisions and be able to cope when members recuse themselves.
Proposed by Rob Lloyd/Executive

Article 10 (b)

Motion: Introduce new para “(b): With the exception of the Discipline Chair, no other member of the Executive Committee may be a member of the Discipline Committee.”
Proposed by Duncan Taylor

Yellow card accumulation

It is common to zero yellow cards when moving from the regular season to the playoffs. This year with the introduction of much stiffer penalties we omitted doing this. If we don’t do this, players will be “encouraged” to incur a 3rd yellow before the playoffs so that they have 1 “free” yellow in the playoffs before suspension.

Motion: All yellow card accumulations to be zeroed at the start of playoffs.
Proposed by Frank Mills and Rob Lloyd

Temporary Suspension for Yellow Cards
Motion: To improve discipline, sportsmanship, and fairness, I propose that a player who receives a yellow card must leave the pitch for 5 minutes.
Proposed by Frank Casale

Referee Reporting

By-Law 9 (a).
Motion: Change references to : “…..by way of e-mail or written means…” to “…..by the approved process”. Currently Referee reports are filed online.
Proposed By Duncan Taylor

By-Law 9 (b)
Motion: Introduce new para “The Referees report is a private document that may only be accessed by the Referee who filed the report, the Referee Coordinator; the Discipline Committee Chair. Only the Discipline Chair may share the report when required by the process. Under no other circumstance may any other member of the Executive or any other person have access to, or be given access to, the report.”
Proposed By Duncan Taylor

Officiating Standards and Development

The health and safety of our club members is paramount, as a consequence:
Motion: Introduce referee training and assessment on the basis of team feedback after games and annual training from qualified referees.
Proposed by Frank Casale

Consideration of member revocation/suspension
Motion: The Executive will make a decision on allowing a previously revoked/suspended member’s re-entry to the club before the start of the season’s registration date.
Proposed by Darren Chadwick (on behalf of a member)

8. Social Events

Motion: All BOTSC social events — for both indoor and outdoor games — will be formally advertised on the BOTSC website and shall be organized under the direction of the Sponsorship & Social Convenor. The Social convener will be supported by 3 or 4 Social Committee members.
Proposed by Reza Soufian

9. Ken Bradwell Soccer Tournament

Motion: That the club promotes the tournament as a club sanctioned event, recommends the event to members, uses club resources and conveners to promote the event, handles registration for club members and books the field.
Proposed by Les Bell

G. Issues raised from the floor

H. Conveners

• Convenors - Kinnear Division
• Rob De Franco / Peter Bojanczy
• Neri Ciraku / Camillo Trujillo
• Convenors - Casciani Division
• Frank Rosati

I. Any Other Business

Close Meeting